AstraZeneca Pharmaceuticals LP Junior Global Source to Contract Specialist in Warsaw, Poland

To support the Global Category Teams in the end-to-end Source to Contract process (including preparing and running the sourcing event with a responsibility of business sign-off of the supplier selection, negotiations/renegotiations of terms&conditions and clauses and gathering contract signatures and contracts storage). The Procurement Expert will work primarily with the category teams to support the day to day activities of the Category Manager.

Typical Accountabilities, Experience & Behaviours

Responsible for supporting Global Category teams in the Source to Contract process:

  • Supporting market research activities by issuing RFI,

  • Managing sourcing projects (incl. issue of RFP, RFQ)

  • Conducting e-auctions

  • Analyse received proposals, make recommendations for supplier selection, preparation of the summary reports

  • Supporting Global category leaders with developing Sourcing strategy to deliver category targets and savings targets

  • Driving simplification & standardization of the sourcing processes

  • Enhancing relations with Global Category Leaders and business stakeholders

  • Ensuring compliance to company procurement policies and improve the usage of the procurement tools

  • Contract renewals and new contracts creation – negotiations/renegotiations of the T&C’s and contract clauses

  • Contracts administration – gathering signatures and contract storage in the system

  • Actively participating in the Source to Contract process improvement and optimization (process steps, internal ways of working, legal support model, documents and templates etc.)

  • High standards in cooperation with business stakeholders, ability to connect and build strong relationship with stakeholders across the globe (matrix organization)

Education, Qualifications, Skills and Experience

Essential

Education

  • University degree required

Experience:

  • Work experience in the procurement department or supply chain (preferably in the organisation with a big or mature procurement organisation)

  • Experience in managing stakeholders across the globe within the matrix organization

  • Ability to work on multiple projects simultaneously

  • Problem solving / continuous improvement approach

  • “Can do attitude”

  • Microsoft Office literacy

Skills:

  • Excellent communications skills (verbal and written) with the ability to present information in a clear and concise format to all levels within the organization

  • Ability to engage fast with the stakeholders on different level in the organization

  • Strong relationship and business partnering skills

  • Basic project management skills

  • Focus on result with the ability and drive for achieving and surpassing targets against an internal or external standards of excellence

  • Flexibility and fast adaptation to changing environment

  • Time management (seeks to understands the urgency of the assigned tasks)

  • Strong team player able to collaborate with stakeholders from different cultures.

  • Basic presentation skills: knows best practices, able to choose presentation method and adjust the content to the audience. Actively seeks for advice of senior colleagues to improve the skills.

Language capabilities:

  • Excellent English communications skills (verbal and written), minimum B2 level

  • Polish is not a must

  • Additional language would be a benefit but not a must (due to the future support for the in-market Procurement Teams)

Desirable

  • Experience with E2E Source to Contract process

  • Awareness of negotiation techniques and tools (including eSourcing, Ariba)

On-job skills and knowledge:

Contract management:

  • Has the Contracting knowledge to support Contracting process, including advising on the right template or contracting approach.

  • Is able to independently run middle-complexity contracting projects.

Procurement process:

  • Knows and applies Procurement Processes and Tools in a daily work

  • Knows and advises Stakeholders about Sourcing events and Contracts types

  • Is able to drive E2E S2C process with the support of senior colleagues, including identifying the related risks.

Business acumen:

  • Actively improves the category knowledge

  • Understands the category/SET area specifics, business needs and priorities and applies them to the work.

Awareness:

  • Actively gathers knowledge about the areas and rules which govern functioning of the organization.

  • Knows AZ structure and market position.

  • Acknowledges and acts in line with AZ values and Code of Ethics.

  • Understands the role of Procurement in an organization.

  • Is able to explain the procurement operating model.

  • Acts to identify risks related to the part of procurement process that the individual is responsible for.

  • Knows procurement scorecard.

Key Relationships to reach solutions

Internal (to AZ or team)

  • GPS Analytics, GPS Cat. Man., GPS SRM

  • Global Category Teams

  • AstraZeneca business stakeholders

External (to AZ)

  • Suppliers and service providers