AstraZeneca Pharmaceuticals LP Junior Global Source to Contract Specialist in Warsaw, Poland
To support the Global Category Teams in the end-to-end Source to Contract process (including preparing and running the sourcing event with a responsibility of business sign-off of the supplier selection, negotiations/renegotiations of terms&conditions and clauses and gathering contract signatures and contracts storage). The Procurement Expert will work primarily with the category teams to support the day to day activities of the Category Manager.
Typical Accountabilities, Experience & Behaviours
Responsible for supporting Global Category teams in the Source to Contract process:
Supporting market research activities by issuing RFI,
Managing sourcing projects (incl. issue of RFP, RFQ)
Analyse received proposals, make recommendations for supplier selection, preparation of the summary reports
Supporting Global category leaders with developing Sourcing strategy to deliver category targets and savings targets
Driving simplification & standardization of the sourcing processes
Enhancing relations with Global Category Leaders and business stakeholders
Ensuring compliance to company procurement policies and improve the usage of the procurement tools
Contract renewals and new contracts creation – negotiations/renegotiations of the T&C’s and contract clauses
Contracts administration – gathering signatures and contract storage in the system
Actively participating in the Source to Contract process improvement and optimization (process steps, internal ways of working, legal support model, documents and templates etc.)
High standards in cooperation with business stakeholders, ability to connect and build strong relationship with stakeholders across the globe (matrix organization)
Education, Qualifications, Skills and Experience
- University degree required
Work experience in the procurement department or supply chain (preferably in the organisation with a big or mature procurement organisation)
Experience in managing stakeholders across the globe within the matrix organization
Ability to work on multiple projects simultaneously
Problem solving / continuous improvement approach
“Can do attitude”
Microsoft Office literacy
Excellent communications skills (verbal and written) with the ability to present information in a clear and concise format to all levels within the organization
Ability to engage fast with the stakeholders on different level in the organization
Strong relationship and business partnering skills
Basic project management skills
Focus on result with the ability and drive for achieving and surpassing targets against an internal or external standards of excellence
Flexibility and fast adaptation to changing environment
Time management (seeks to understands the urgency of the assigned tasks)
Strong team player able to collaborate with stakeholders from different cultures.
Basic presentation skills: knows best practices, able to choose presentation method and adjust the content to the audience. Actively seeks for advice of senior colleagues to improve the skills.
Excellent English communications skills (verbal and written), minimum B2 level
Polish is not a must
Additional language would be a benefit but not a must (due to the future support for the in-market Procurement Teams)
Experience with E2E Source to Contract process
Awareness of negotiation techniques and tools (including eSourcing, Ariba)
On-job skills and knowledge:
Has the Contracting knowledge to support Contracting process, including advising on the right template or contracting approach.
Is able to independently run middle-complexity contracting projects.
Knows and applies Procurement Processes and Tools in a daily work
Knows and advises Stakeholders about Sourcing events and Contracts types
Is able to drive E2E S2C process with the support of senior colleagues, including identifying the related risks.
Actively improves the category knowledge
Understands the category/SET area specifics, business needs and priorities and applies them to the work.
Actively gathers knowledge about the areas and rules which govern functioning of the organization.
Knows AZ structure and market position.
Acknowledges and acts in line with AZ values and Code of Ethics.
Understands the role of Procurement in an organization.
Is able to explain the procurement operating model.
Acts to identify risks related to the part of procurement process that the individual is responsible for.
Knows procurement scorecard.
Key Relationships to reach solutions
Internal (to AZ or team)
GPS Analytics, GPS Cat. Man., GPS SRM
Global Category Teams
AstraZeneca business stakeholders
External (to AZ)
- Suppliers and service providers