AstraZeneca Pharmaceuticals LP Travel & Expense Analyst in Petaling Jaya, Malaysia

Job Description / Capsule

AstraZeneca is a global, innovation-driven biopharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines for some of the world's most serious diseases. But we're more than one of the world's leading pharmaceutical companies. At AstraZeneca, we're proud to have a unique workplace culture that inspires innovation and collaboration. Here, employees are empowered to express diverse perspectives - and are made to feel valued, energised and rewarded for their ideas and creativity.

Global Finance Operations (GFO) is the largest Finance team and is the at the heart of the Finance function – providing a far-reaching range of transactional finance activities for all entities, worldwide, enabling our customers to focus on AstraZeneca’s (AZ) priorities.

Our processes cover record to report, purchase to pay, travel and expenses, contract to cash and data management and we drive AZ’s cash focus through disciplined management of supplier and customer payment terms and practices. GFO provides P2P/T&E process helpdesk services to internal AZ and external end users, including training support to internal AZ users. Plans are in place to extend the scope and internal customer coverage during 2017.

GFO operates globally through a combination of in-house and business process outsourcing (BPO). The BPO element has been provided in partnership with our service provider partner Genpact since 2008

AZ Finance is embarking on an ambitious, broad ranging, multi-year transformation programme, called Finance Transformation (FT). Through 2016/2017, FT plans for transactional process and technology improvements that will underpin the next wave of GFO transformation and a step change in service effectiveness and efficiency.

GFO continues to develop. In 2016 we adopted a global, process-focused operating model organised between global process towers, stakeholder engagement, helpdesk, cash generation and master data management teams. GFO working as a strategic business partner, directly with teams and stakeholders, to deliver results that help us to achieve our bold ambition.

  • World-class advice and insight

  • Robust data

  • Finance service desk - exceeds stakeholder expectations

  • Seamless service with simple, globally aligned processes

  • Change the way we think, invest time in our people and foster a culture of innovation.

Typical Accountabilities

  • Deliver professional and consistent service to customers. Support in resolving Local Country inquiries for T&E function.

  • Perform T&E back office tasks such as audit, credit card admin activities, Corporate card clearing with well defined guidelines and complete in a timely manner.

  • Investigate and collaborate with the Application Management (Concur, SAP) teams to resolve user’s queries in a timely manner.

  • Carry out all reporting requirements accurately and within specified timescales.

  • Analyze T&E accounting entries, identify and resolve issues with supervision.

  • Support the development/changes in systems, transactions and processes. This includes preparing and updating process documentation.

  • Work collaboratively with internal customers and stakeholders.

  • Support team lead in activities to enhance the effectiveness of the team. This includes helping new joiners to successfully settle into their new role in their stream.

  • Ensure compliance to key controls as identified in the FCF/SOX documentation.

  • Generate and compile KPI metrics related to T&E function at month end, highlight and rectify any identified anomalies.

  • Support Team Lead when there are any ad hoc activities or project.

Education, Qualifications, Skills and Experience

  • Candidates must have at least Diploma in Finance & Accounting/Commerce or equivalent.

  • Possess 1-2 years of accounting work experiences.

  • Candidates pursuing a professional qualification (Part Time) in ACCA, CIMA or any other relevant qualification are encouraged to apply.

  • Knowledge and experience in T&E systems, SAP, Oracle or other ERP system will be an added advantage.

  • Experience of working in a shared service centre across a global /large organization will be an added advantage.

  • Good communication skill and able to communicate effectively in English.